Tips for Managing Your To-Do List

How to manage your to-do listDo you keep an ever growing to-do list of things you need, or want, to get done?

Peter Bregman over at Harvard Business Review offers some helpful tips on how to manage your to-do list and boost your personal productivity.

How to Manage Your To-Do List

1.  Schedule for today. Decide which ones you can get done today, and schedule a time to do them.

2.  No more than three days. Each day, review your list and decide what things, if any, you want to schedule on your calendar for that day. But don’t let anything hang around on your list for more than three days. [Read more…]

The Activity Illusion

Smart Phone Email Productivity

Is your iPhone, Blackberry or other smart phone helping, or hurting, your work-life balance?  According to Ian Price, author of The Activity Illusion, smart phones are hurting our work-life balance more than helping.

Smart phones were hailed as a tool that would boost productivity, improve communication, and help people leave the cubicle and do work on their terms – whether that’s on the road, at home, or the local coffee shop – at hours that are convenient for them.

Problem is, our smart phones have led many of us to do more work than ever, check email at all hours, and never really leave work behind.  That’s not so “smart,” is it?

Sadly, many of us are proud of how busy we’ve become.  Why? Because of the activity illusion – the idea that busyness equals productivity or success. [Read more…]

How to Undo an Email Message in Gmail

Have you ever sent an email message you immediately regretted?

Bridgestone’s “Reply All” commercial that aired during the 2011 Super Bowl gave us a hilarious look at something that can be a very serious situation.

Reply All Bridgestone Super Bowl Ad
If you use Gmail like I do, I have good news!  You can now “undo” an email message you wish you hadn’t sent, or stop a message so you can double-check the recipients list.

How to Undo an Email Message in Gmail

  1. Click the word “Settings” in the upper right-hand corner of your Gmail account.
  2. Click the “Labs” tab in the “Settings” menu.
  3. Scroll down until you find the “Undo Send” lab, or type the words “Undo Send” in the search box.
  4. When you find the “Undo Send” lab, click “enable” to activate it. [Read more…]

The Truth About Getting More Done

The Truth About Getting More Done

There’s so much I want to get done – in my personal life and career – if I only had the time.  What about you?

According to Mark Fritz, the statement I just made is a result of seriously flawed thinking.

Fritz, author of The Truth About Getting More Done, says that the problem is not with the amount of time that we have. Because all of us have the same amount of time, don’t we?

The problem lies in what we do with the time we have.

Our lack of achievement in getting done the things we want to get done, is not really a time problem, but a focus problem.  Fritz says:

“Without clarity and focus, you will never achieve all that you can…”

It’s a point that successful people really understand, Fritz says.  For them, the goal is not just getting things done, but getting the right things done. [Read more…]

What Habits Keep You From Achieving Your Goals?

Are bad habits keeping you from achieving your goals?

Last week, I shared that I’m giving myself a refresher course in setting goals and achieving them, because I’ve been frustrated by the lack of progress I’ve made with some of my goals.

This week, I’ve dedicated some time for personal reflection, and have identified some habits that I think are keeping me from achieving my goals.  I’ll share one of them here:

I have too many in-boxes. [Read more…]

How to Use Facebook

How to use FacebookHave you ever said, “I hate Facebook,” because it takes up too much of your time? Would you like to learn how to use Facebook more effectively and efficiently?

Some of my Facebook friends have recently taken a break from Facebook for a month, and some have decided to give it up for Lent.

One said it was taking up too much of their time.  Another said they “want to focus more on real relationships,” or something like that. Meaning, I guess, that they wanted to talk to people face to face instead of via the Internet.  As if one mode of communication is more valid than another.

I understand the sentiment (and I’ve got no problem with anyone who wants to take a break from or quit Facebook), because I know how easily Facebook could dominate my life.  If I let it.  But I don’t. [Read more…]